How To Hold A Corporate Dinner

How To Hold A Corporate Dinner

Corporate dinners are held by many companies to celebrate their milestones or as an annual get together to relax from the demanding office routines. Apart from employees, prospects or business counterparts are also invited to a corporate dinner. Planning these corporate dinners is a daunting task where you have to manage tent rentals, caterers and decorators; and also manage many other factors that contribute to having a successful corporate dinner.

Decide The Theme For Your Dinner

That’s the first step towards planning for a successful corporate dinner. Whether it is planned for your employees to celebrate an anniversary or the launch of a new product/service or the accomplishment of a milestone, you have to decide the theme earlier because your whole ambiance will revolve around the theme and you will have to instruct corporate party rentals accordingly. Future clients and prospective employees are also key attendees for a corporate dinner.

Calculate Your Budget

That’s another bitter pill you have to swallow because no matter what plans you make they will always have to fit the budgets’ square peg. Here you are open to two possibilities; one of them is getting a dinner budget from your finance team and sticking to its restriction. The other one is a bit of an arduous task. Decide the budget yourself, and calculate the expense of keeping the venue and dinner cost per head. This way you can make desirable changes in the venue and meal plan as per your requirements.

Be Mindful Of The Time

Since you are organizing a corporate dinner it’s advisable to stick to weekdays. Monday to Thursday is considered a weekday for most of us. Another noteworthy aspect is to be particular about the time as your guests will have to leave the premises and return for work the following day and we don’t want them to be present with a dull, sleep-deprived face. A general rule of thumb is to ensure that your attendants reach home and watch the 10 pm news bulletin.

Decide The Meal Plan Especially For People With Dietary Restrictions

Since this is just going to be a dinner, the whole get together will revolve around the food that you serve. You are inviting people over for a meal and not being mindful of their preferences will leave them bad tasted.

Ask them about this beforehand or ask your caterer to prepare certain meals that can get along well with people who are diabetic or have to undertake a low-calorie diet.

Another way to deal best with this situation is to ask your guests to inform you about their dietary restrictions when they confirm their availability. Doing this will ensure that the whole serving goes smoothly without ruffling any feathers.

The Venue Should Be Within Everyone’s Reach

Whichever theme you wish to incorporate you need not move farther from your office because that will create unnecessary trouble for your guests. As people want to cut commute time, they prefer residing near their offices. If you move the venue farther they will be uneasy. Furthermore, nobody would love to travel by public transport in their party dresses.

Don’t Forget To Send A Follow-Up Email

That is the most important part. Many people love these small gestures. Whether it was your potential client or simply your employees who were there for the corporate dinner, send them a gentle reminder about whatever you discussed the previous night. This will give them a clear call to action and also serve as a reminder of the key points that they might have missed.

Don’t Jump On Your Business Ideas

That’s something you should avoid at every cost. While most of us are born impatient, willing to jump on every opportunity that nature provides us and not willing to spare even a second, but this temperament will do more harm than good. Your guests will assume that the sole purpose of this invitation was to cash it. Wait till the main course is served, or better watch the body language of your guest. If they are comfortable enough to discuss business before the serving, go ahead.

These were a few points just to let you streamline your plans to host a successful corporate dinner. Choose what works best for you, get round tables rentals Northern VA and caterers on board, and incorporate your ideas freely.

How To Set Budget For Your Corporate Event

How To Set Budget For Your Corporate Event

Setting an event budget is not a piece of cake that you would simply nibble on. It requires a lot of concentration and application. You have to invest your energy into many little things such decoration, event tent rentals and food, and act as per what the requirement is. Here’s how you take off with setting a budget.

Set A Budget That Doesn’t Disappoint You Later

The primary step towards the success of an event is its precise budget. A meticulous budget ensures a successful event. The first and foremost important thing that needs to be done before anything else is planning a diligent budget. This budget has to include everything your event requires.

The clash between budget and requirements is quite common. Whether you scale down on your requirements or you expand your budget to fulfill the needs, it’s totally up to you.

Consider What’s Most Important for You

You have to draw a line between what you need and what you want. Try to stop yourself from craving what you don’t need. When you are setting a budget, you have to remind yourself of the limitations. You have to jog your memory on a constant note. You can never allow yourself either to overplan to overspend.

Try and Ignore All the Peripheral Things

The budget has to be really magnificent if you are willing to be considerate of every little desirable idea that comes to your mind. Ideas are unlimited but the budget isn’t. It is for your own good that you don’t try to exceed the budget and stick to your basics.

There are so many enticing ideas that pop up in your mind, or you randomly come across something amazing on the internet. It’s totally natural for you to fall for the trap this way but you can save yourself from it by portraying an ounce or two of sensibility.

Draft Out Catering Costs

You need to cerebrate how much the caterer would cost you. Events cannot take place without scrumptious food. No matter what kind of event it really is, participants would never want to go back home with an unfed stomach. Therefore, catering service is by far the most important aspect of outlining an event.

Search a number of caterers and finalize one out of so many after a thorough comparison of rates and quality.

Pen Out Transportation Expenses

When all the equipment is transported from one area to another, there’s a huge cost that gets accumulated. Many planners forget this important aspect and regret later when the bill is handed over to them. As a matter of fact, in the midst of so many facets of event management, this little part of lot more significance gets ignored.

Detail Out Entertainment Stuff

Events often look bizarre without entertainment and stuff. Don’t miss out on this extremely momentous part of the event. This has to be included in your budget. Not only that, it has to be at the rim of your budget list because entertainment is the heart and soul of any and every event.

Decide A Mini-Budget for Giveaways Alone

You would certainly not want any of your guests to go home bare-handed. You can’t be this much un-cordial to return your guests with no souvenirs. Right? To make your guests remember the event, you better be giving them something memorable.  It can be a rather sober way to thank them for their appearance at the event.

Do The Pricing For Decor And Tent Rentals

The decorations and essentials like tents and canopies should be in accordance with the theme of the event. Without a good decoration, no event can seem up to scratch. Therefore, get ready to spend a handsome amount of money in exchange for an accustomed decoration.

Systemize Everything

If you don’t organize everything and simply go unplanned, you are likely to outdo your budget which you can’t afford to do. Everything has to be in line with planning. Therefore, you are suggested to be very systematic when it comes to the execution of your planning.

To be concise, planning is easy and almost everyone in the world plans something or the other but people show their true colors when it comes to execution, they reveal their true capability when it comes to the implementation of their forethought. So, book caterers, corporate tent rentals Rockland NY and tables & chairs, and then execute it perfectly.